Privacy Policy

GDPR Principles

The following principles are complied with when processing personal data:

• Data is processed fairly and lawfully

• Data is processed only for specified and lawful purposes

• Processed data is adequate, relevant and not excessive

• Processed data is accurate and, where necessary, kept up to date

• Data is not kept longer than necessary

• Data is processed in accordance with an individual's consent and rights

• Data is kept secure

• Data is not transferred to countries outside of the European Economic Area (‘EEA’) without adequate protection

Lawful Basis of Processing Data

The lawful basis of processing of data will always be determined prior to any data being processed. Cloud Bridge processes personal data under one, or more, of the following Lawful Bases in accordance with GDPR:
 

• Consent – the individual has given their Consent to the processing of their personal data

• Contractual – processing of personal data is necessary for the performance of a contract to which the individual is a party, or for Cloud Bridge to take pre-contractual steps at the request of the individual

• Legal Obligation – processing of personal data is necessary for compliance with a legal obligation to which Cloud Bridge is subject

• Legitimate Interests – processing of personal data is necessary under the Legitimate Interests of Cloud Bridge or a Third Party, unless these interests are overridden by the individual’s interest or fundamental rights

Type of Personal Data Collected

The type of personal data collected may include:

• Name

• Address

• Email address

• Job Title

• Telephone number

• Business name

• IP address

• Demographic information such as postcode

How Personal Data is Collected

Personal data is obtained from one or more of the following:

• Visits and use of the above Cloud Bridge websites, and Company Portals

• Use of Cloud Bridge’s social media

• Use of Google Analytics

• Attendees of corporate seminars and webinars hosted by Cloud Bridge

• Subscribers to Cloud Bridge Company updates

• Parties entering into agreements with Cloud Bridge

• Requests for information about products and services offered by Cloud Bridge, and/or quotes

• Employment enquiries

Why Personal Data is Collected

Personal data is collected to provide legitimate business services which include:

• For Marketing purposes

• For us to review and reply to your enquiry

• To provide an opinion for a service you have requested

• To meet our statutory monitoring and reporting responsibilities

• To handle and communicate orders, billings and payment, delivery of products and services

• To improve Cloud Bridge’s services and product offering

However, where indicated, some of the information is optional and you can choose not to complete.

How Personal Data is Used

Personal data may be used to:

• process orders, process a request for further information, to maintain records and to provide pre and after-sales service.

• pass to another organisation to supply/deliver products or services you have purchased and/or to provide pre or after-sales service;

• pass onto our partners in order to follow-up on any webinars & events that you have registered for;

• carry out our obligations arising from any contracts entered into by you and us;

• carry out security checks (this may involve passing your details to our Identity Verification partners, who will check details we give them against public and private databases - this helps to protect us from credit risk and both you and us from fraudulent transactions);

• comply with legal requirements;

• assist third parties to carry out certain activities, such as processing and sorting data, monitoring how customers use our site and issuing our emails for us;

• seek your views or comments on the services we provide;

• notify you of changes to our services;

• send you communications which you have requested and that may be of interest to you. These may include information about product updates, newsletters, events, webinars;

• inform you of various promotions, goods and services that may be of interest to you. You may be contacted by post, email, telephone, SMS or such other means with carefully selected marketing communications we deem relevant to send to you in the legitimate interests of Cloud Bridge as an IT service provider. Each marketing communication sent to you by Cloud Bridge will provide you with the option to unsubscribe and manage your data profile and communication preferences from Cloud Bridge at any time;

• process a job application;

• create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively.

​

Where Personal Data is Stored

Information collected is stored on the Company’s Hubspot CRM system.
 

As part of any services offered by Cloud Bridge, information provided may be transferred to countries outside the European Economic Area (‘EEA’) i.e. our servers, or third party servers that are used to provide Cloud Bridge services located in a country outside the EEA. By submitting your data, you consent to the transfer, storage and/or processing of your data wherever it be stored. However, if your data is transferred outside the EEA, steps will be taken to ensure appropriate security measures are in place to ensure your privacy rights continue to be protected as outlined in this Policy.
 

Cloud Bridge websites - Previous browsing history is available to Cloud Bridge employees only, to determine your interests in order that we can engage with you more effectively and improve our site. If Cookies are switched off then your previous browsing history is no longer be available to Cloud Bridge (See our Cookies policy). If you do not wish for us to have your personal information, please do not fill out any of the web forms on these sites.

How Long Personal Data is Stored

We review our retention periods for personal data on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold personal data on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who Has Access to Personal Data

Only Cloud Bridge employees are granted access to customer data. This is ensured by the use of strict operational processes and procedures.
 

Staff are trained on security systems and relevant processes and procedures which are reviewed regularly for ongoing effectiveness and suitability for purpose. All employees are kept up-to-date on the Cloud Bridge security and privacy practices. Employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure that customer information is protected.
 

Personal data provided via the Company’s portals is secured using Secure Socket Layer (SSL) server and is encrypted before being transmitted. Secure pages have a lock icon or key on the bottom of web browsers such as Microsoft Internet Explorer, information supplied by you on these webpages is securely stored and can only be accessed for the purposes for which it was provided.
 

All IT systems are kept in a secure environment with appropriate access control. We are audited on a regular basis by various independent security companies, plus internal audits by the Company’s Parent company.
 

Non-sensitive details (your email address and other requested information) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
 

We will not sell or rent your information to third parties.
 

Third Party Service Providers working on our behalf:

We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure.
 

Third Party Product Providers we work in association with:

We work closely with various third party product providers to bring you a range of quality and reliable products and services designed to meet your needs. When you enquire about or purchase one or more of these products, the relevant third party product provider will use your details to provide you with information and carry out their obligations arising from any contracts you have entered into with them. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy. These third party product providers will share your information with us which we will use in accordance with this Privacy Policy.
 

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party including for a merger, acquisition, divestiture, or similar transaction or as part of any business restructuring or reorganisation.
 

We may also further transfer data if we are under a duty to disclose or share your personal data in order to comply with any legal obligation or to law enforcement. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Individuals’ Rights

Different rules apply depending on the type of Lawful Processing being undertaken, however many of the following individuals’ rights apply whatever the basis of processing:

• The right to be informed how personal data is processed

• The right of access to their personal data

• The right to rectification

• The right to erasure

• The right to restrict processing

• The right to data portability

• The right to object

• Rights in relation to automated decision making and profiling
   

The accuracy of personal data is imperative. We aim to keep it updated at all times. The personal data we hold on you is available upon request by contacting GDPR@Cloud-Bridge.co.uk. You can request that your data is updated and/or deleted at any time, unless Cloud Bridge can justify that it is retained for legitimate business or legal purpose. When updating your personal data, you may be asked to verify your identity before your request can be actioned.

You can change your marketing preferences at any time by calling our switchboard on 01628 965200, or by emailing info@cloud-bridge.co.uk or by clicking on the “Unsubscribe” link at the bottom of any of Cloud Bridge's marketing e-mails.

Links to Other Websites / From Other Websites

Cloud Bridge websites may contain links to other websites run by other organisations. Cloud Bridge Privacy Policy only applies to Cloud Bridge’ websites and you are encouraged to read the Privacy Statements on the third party websites that you visit such as Google. Cloud Bridge is not responsible for the Privacy Policies and practices of other websites even if they were accessed via a Cloud Bridge website. Equally, if you link to a Cloud Bridge website from a third party site, Cloud Bridge is not responsible for the Privacy Policies and practices of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.